Dataset Review and Release
All LLNL data placed onto the GDO must first be
approved for general (unlimited) distribution through
the Laboratory's Information
Management and Review procedures. This means
Controlled Information (UCI) is not allowed anywhere
on the GDO system. UCI, formerly known as Sensitive
Unclassified Information (SUI), is unclassified information
requiring control with respect to handling, storage,
Review and Release of Large Datasets—FAQ
Q. How do I review and release a large
dataset? It is too large to upload into the IM system.
A. You can review and release a large
dataset by including a data summary when using the standard
IM interface. Choose “Miscellaneous”
as your document type. When you get to the point where
the system asks for an upload, upload a written one-page
summary of the dataset rather than the data itself.
Mention in the summary that if the reviewers need to
see the actual dataset, you will work with them to do
Q. My datasets take months or longer
to generate (e.g., from computer simulations or gathering
experimental data), and I want to share intermediate
results before the simulation or experiment completes.
How can I do this?
A. This can be
done by putting your dataset into the IM
system as a draft. This would give you the flexibility
to enter it into the system when you first start and
then do a final upload/summary when it is complete.
You can then share with collaborators outside of the
lab without having to enter a new IM request each time
the dataset is updated.
Q. The data I want to share originates
from collaborators offsite—e.g., at a university
or research lab. If my external collaborators give me
the data, and I in turn make that data available to
others, do I need to do an R&R?
A. If the data came from others and
was not funded in any part by the lab, it does not need
to be reviewed. Note, however, that external data on
the GDO must bear no legal responsibility for the Lab
to protect it. It will be the project's responsibility
to assure that the data has no associated legal implications.
Q. I heard about “blanket”
R&R agreements that cover all data generated by
a certain code or project. Is that still available?
A. No. As of October 2003 the lab
no longer does blanket reviews. Consider using the draft
approach outlined above for reviewing data from
long-running simulations or experiments.